Forms allow you to collect responses in a structured and organized way. Here are some real examples of forms, so you can get an idea:
- Knowing who is signing up for the medical review this year 🩺
- Ask for opinions on a particular topic (climate survey, tentative vacation dates, etc.) 👎👍
- Participate in a drawing or photography contest by submitting candidate files. 🎨
- Organize an event and check the availability of each team member
Everything that used to generate dozens of "Ok!", 👍, "Got it!", "Me too" is much better channeled through forms.
Only Chat Group Administrators can publish forms. They have these options:
- Make the results public, or not.
- Public results: In some cases, the user may see their colleagues' responses. These responses can be checked even before answering. For example, if a form requests 3 volunteers for an extra assignment next weekend, it is useful to be able to see if there are already 3 people who have answered affirmatively that they can be counted on. 🔴 IMPORTANT FOR ADMINISTRATORS: the option to make results public is only accessible in open chats. Read-only chats do not allow viewing the member list, and forms operate with the same logic.
- Private results: Administrators may consider that responses should not be visible to everyone. An example would be a form to know who is signing up for the medical review. In this case, the answers should clearly be visible only to the administrators.
- Make responses anonymous, or not.
- Identified responses: When a user answers, the response will be linked to their identity by default. This is essential for organizing the team, knowing availability, identifying who is signing up for something, etc. The results will include the person's name and surname and the answers given by them.
- Anonymous responses: When dealing with survey-type forms, the administrator could choose to obtain anonymous responses. In that case, the responses can never be linked to one user or another, and each individual's identity will remain protected.